Description

Quality Assurance Technician

Location: Palatka, FL

Employment Type: Full-Time

Remote Status: On-Site

About the Role

The Quality Assurance Technician is responsible for auditing and validating all aspects of the organization's quality assurance compliance within a shipyard environment. This role works cross-functionally to strengthen quality systems, reduce risk, and ensure all projects meet internal standards and external customer requirements.

This position plays a key role in driving a culture of quality, leading corrective action efforts, and ensuring inspections and documentation are completed accurately, on time, and within scope.

What You Will Do

• Conduct and validate QA audits across shipyard projects and departments
• Perform quality control inspections to ensure work meets specifications and contract requirements
• Lead internal corrective action requests (CARs) to address quality gaps and prevent repeat issues
• Develop and revise QA compliance policies, procedures, and templates
• Partner with operations, QA teams, and supply base to strengthen quality processes
• Investigate and resolve quality discrepancies identified by customers or external agencies
• Establish and implement compliance plans at all organizational levels
• Support and maintain ISO certification and related compliance requirements
• Participate in strategic planning and support business goals tied to quality improvement
• Develop and oversee training techniques to ensure consistency and regulatory compliance
• Maintain documentation and reporting related to quality inspections and audits
• Promote the company vision, mission, and Quality Policy
• Complete all required training and follow company policies and procedures

Must-Have Skills and Experience

These are required for consideration.

• Shipyard experience is required
• Experience performing QA audits and inspections in a marine or heavy industrial environment
• Strong understanding of quality systems, compliance standards, and corrective action processes
• Experience leading or supporting internal CAR processes
• Ability to interpret blueprints, specifications, and technical documentation
• Strong written and verbal communication skills
• High attention to detail and strong documentation skills
• Ability to work cross-functionally with operations and leadership teams

Nice-to-Have Skills

These are preferred but not required.

• AutoCAD experience
• ISO certification experience or formal QA training
• Prior leadership or training development experience
• Experience working with external regulatory or customer audits

Who You Are

• Detail-oriented and process-driven
• Confident working in a fast-paced shipyard environment
• Proactive in identifying risks and closing quality gaps
• Strong communicator who can coach and influence others
• Committed to maintaining high standards of safety and quality

Additional Details

Schedule: 1st Shift, Monday through Friday. Overtime may be required based on project demands.

Salary Range: Starting around $25 per hour, based on experience

Travel: None anticipated

Certifications: ISO or related quality certifications preferred but not required

Benefits: Medical, Dental, Vision, 401k, Paid Holidays, PTO

Fair Chance Employer: We are a second chance employer and consider qualified applicants with criminal histories in accordance with applicable laws.

Description

Marine Paint and Sandblasting Technician

Location: Palatka, FL

Employment Type: Full-Time

Remote Status: On-Site

About the Role

The Marine Paint and Sandblasting Technician is responsible for preparing, coating, and finishing shipboard and industrial surfaces to required specifications. This role supports new construction, repair, and preservation work in marine and heavy industrial environments.

Technicians will perform abrasive blasting, surface preparation, and industrial painting using a variety of coatings including epoxy and rust-proofing materials. The position reports to the applicable Foreman or Supervisor and requires strong safety awareness, attention to detail, and the ability to work in physically demanding environments.

What You Will Do

• Perform abrasive blasting on interior and exterior metal surfaces to required preparation standards
• Clean and prepare surfaces using brooms, vacuums, rags, degreasers, and solvents
• Set up, operate, and maintain blasting and painting equipment
• Select, mix, and prepare coatings according to specifications using manual or automated mixing systems
• Determine paint flow, viscosity, and coating quality through visual inspection or use of testing equipment
• Operate spray equipment to apply coatings such as lacquer, enamel, epoxy, oil, glaze, rubber, copper, silver, and rust-proofing materials
• Regulate machine settings including air pressure, temperature, spray flow, and conveyor speeds
• Perform test runs to ensure proper equipment setup
• Attach hoses and nozzles and adjust spray patterns for proper dispersion
• Monitor equipment gauges and identify defects or deviations from standards
• Record operational data and maintain required documentation
• Inspect coated products to ensure conformance to specifications
• Perform touch-up painting using brushes or spray equipment
• Transfer completed products to drying or storage areas using carts or material handling equipment
• Clean machines, tools, and work areas after use
• Support corrosion resistance testing, including salt spray testing when required
• Follow all OSHA and shipyard safety requirements, including use of respirators and required PPE
• Perform additional duties as assigned

Must-Have Skills and Experience

These are required for consideration.

• Minimum 1 to 2 years of industrial painting and/or sandblasting experience
• Shipyard or marine experience strongly preferred
• Experience in industrial environments such as manufacturing, heavy equipment, or structural steel
• Knowledge of surface preparation standards and coating application techniques
• Ability to safely operate blasting and painting equipment
• Willingness to wear respirator and required protective equipment
• Ability to lift up to 50 pounds regularly
• Strong safety awareness and attention to detail
• Ability to read, write, and follow verbal and written instructions

Nice-to-Have Skills

These are preferred but not required.

• Prior shipyard or marine repair experience
• Experience with epoxy and marine-grade coatings
• Familiarity with corrosion control processes
• Forklift or material handling equipment experience
• Experience working in confined spaces

Who You Are

• Safety-focused and quality-driven
• Comfortable working in industrial and marine environments
• Detail-oriented and thorough in surface preparation and finishing work
• Reliable and able to work independently or as part of a team
• Adaptable to changing project demands

Additional Details

Schedule: 1st Shift, Monday through Friday. Overtime may be required based on project needs.

Salary Range: Starting at $16 per hour, with flexibility for experienced candidates based on background and skill level

Travel: None anticipated

Certifications: None required at hire

Benefits: Medical, Dental, Vision, 401k, Paid Holidays, PTO

Fair Chance Employer: St John's Shipbuilding is a second chance employer and consider qualified applicants with criminal histories in accordance with applicable laws.

Description

Reporting to the Quality Manager, we are seeking a highly driven Supplier Quality Engineer to ensure that our global supply base consistently delivers components and assemblies that meet stringent electrical, mechanical and regulatory requirements. The ideal candidate has a strong attention to detail, experience with electrical / mechanical components and a commitment to continuous improvement. The Quality Engineer will be responsible for developing, qualifying and continuously improving suppliers that provide components for our switchgear production lines e.g. metal enclosures, breakers, wiring harnesses etc. This role ensures suppliers meet quality, cost, delivery and compliance expectations through structured audits, data-driven analysis and cross-functional collaboration.

What You'll Be Doing:

Supplier Quality Management:

• In conjunction with the Supply Chain Team, qualify new suppliers and manage ongoing supplier performance through audits, scorecards and process reviews.
• Ensure supplier adherence to relevant quality standards such as ISO 9001, UL, IEC and other applicable regulatory requirements.
• Implement and validate supplier onboarding processes e.g. PPAPs, control plans and process capability studies.

Component & Manufacturing Quality:

• Evaluate and validate incoming electrical / mechanical components including wiring harnesses, breakers, metal fabrications, transformers and subassemblies.
• Define supplier inspection requirements and collaborate with receiving inspection teams to maintain robust incoming quality controls.
• Lead root cause analyses and corrective action activities (8D, 5 Whys, PFMEA).

Continuous Improvement:

• Implement supplier development initiatives to reduce defect rates, improve yields and enhance process capability.
• Collaborate with peer departments to support NPI programs, design changes and VE efforts.

Issue Resolution:

• Manage supplier non-conformances, concession requests and containment actions.
• Analyze incoming quality data to proactively mitigate quality risks.

Cross-Functional Collaboration:

• Partner with peer departments to ensure supplier readiness for new PDUs and product line extensions.
• Support prototype build and pilot production with strong focus on supplier process capability and component quality.

Must-Have Skills, Experience, and Education:

• Bachelor's degree in Engineering (Mechanical, Electrical, Industrial, or related).
• +5 years of Supplier Quality, Quality Engineering or Manufacturing Engineering experience.
• Strong understanding of electrical / mechanical components and assemblies.
• Experience with supplier audits, PPAP, FMEA, control plans and statistical process control.
• Proficiency in root cause analysis tools (8D, Ishikawa, 5 Whys).
• Ability to interpret engineering drawings and electrical schematics.
• Excellent communication and supplier-facing negotiation skills.

Nice-to-Have Skills, Experience, and Education:

• Experience in low voltage electrical switchgear.
• Knowledge of UL / IEC safety standards for power distribution products.
• Six Sigma Green Belt or equivalent certification.
• Familiarity with SAP and supplier quality software.
  

Description

Company: Mercury Systems
Location: Phoenix, AZ
Employment Type: Full-Time

Machine Operator

Description

Mercury Systems is a leader in delivering trusted, secure, mission-critical technologies for aerospace and defense. We manufacture advanced electronic systems that provide our armed forces with technological advantages in complex environments. This is an opportunity to join a high-performing team dedicated to precision, quality, and innovation.

About the Role

As a Machine Operator, you will be responsible for operating and maintaining selective solder, press fit, and depanel machines in support of electronic assembly production. This role requires attention to detail, adherence to IPC standards, and the ability to work safely and efficiently in a manufacturing environment supporting mission-critical defense programs.

What You'll Do

• Start up, operate, and maintain selective solder, press fit, and/or depanel machines
• Perform prep work and manual insertion of through-hole components
• Mask PCB assemblies as required
• Identify and verify electronic components
• Read and interpret assembly drawings and work instructions
• Perform duties in accordance with IPC-610 and J-STD-001 standards
• Ensure safe and accurate machine operation with minimal supervision
• Follow all PPE, safety, and environmental compliance procedures
• Work overtime as needed to support production schedules

General Responsibilities:

• Maintain a safe, clean, and organized work environment

• Follow all company safety, quality, and environmental procedures
• Support continuous improvement and quality initiatives
• Work collaboratively with team members to meet production goals
• Ensure compliance with U.S. export regulations

Must-Have Skills and Experience

(These are required for consideration.)

• High School diploma or equivalent
• 2+ years of machine operation experience in a manufacturing environment
• Ability to read and understand assembly drawings
• Intermediate computer skills
• Ability to lift up to 30 pounds as needed
• Ability to distinguish colors, fine circuit detail, and tonal differences
• Ability to work overtime when required
• Ability to operate safely with minimal supervision

Nice-to-Have Skills

• Certification in soldering
• Experience working to IPC-610 and J-STD-001 standards
• Experience in electronics manufacturing

Who You Are

• Detail-oriented and quality-focused
• Self-motivated and dependable
• Comfortable working in a structured, compliance-driven environment
• Safety-conscious and disciplined
• A team player who values collaboration and accountability

Benefits

• Comprehensive health benefits
• Tuition reimbursement
• Skills training and career development opportunities
• A collaborative, transparent, and team-oriented culture
• Recognition and reward for contributions

Description

Reporting to the Quality Manager, we are seeking a highly driven Product Quality Engineer to ensure that our assembly process consistently delivers finished products that meet stringent electrical, mechanical and regulatory requirements. You will be responsible for ensuring that all manufacturing processes and products perform on a consistent basis to meet CEL's quality standards and customer requirements. This role focuses on process development and control, defect prevention and continuous improvement in a complex manufacturing environment. The ideal candidate will have strong attention to detail, experience with electrical / mechanical components and a commitment to continuous improvement.

What You'll Be Doing:

Quality Assurance in Manufacturing:

• Develop and maintain quality control plans for production processes.
• Monitor and audit manufacturing operations to ensure compliance with product specifications.
• Investigate and resolve quality issues, including root cause analysis, corrective and preventive actions.
• Verify the effectiveness of permanent corrective actions over time to ensure there is no recurrence.

Process Improvement:

• Identify opportunities to reduce defects and improve process capability.
• Implement Lean and Six Sigma methodologies to enhance quality performance.
• Support continuous improvement projects across production lines.

Customer & Compliance Requirements:

• Ensure products meet UL and other relevant electrical standards.
• Manage documentation for quality compliance and certifications.
• Liaise with customers on quality-related concerns and provide technical support.

Data Analysis & Reporting:

• Track and report key quality metrics e.g. 1st Pass yield, scrap rate, and defect rates.
• Prepare monthly quality performance reports for management.
• Use statistical tools to analyse trends and predict potential issues.

Cross-Functional Collaboration:

• Work closely with engineering, production and supply chain teams.
• Support new product introduction with quality planning and validation.
• Train operators and staff on quality standards and best practices.

Must-Have Skills, Experience, and Education:

• Bachelor's degree in Engineering (Mechanical, Electrical, Industrial, or related).
• +5 years of Quality Engineering in a manufacturing environment.
• Six Sigma Green / Black Belt or equivalent certification.
• Strong understanding of electrical / mechanical components and assemblies.
• Experience with internal audits, PPAP, FMEA, control plans and statistical process control.
• Proficiency in root cause analysis tools (8D, Ishikawa, 5 Whys).
• Ability to interpret engineering drawings and electrical schematics.
• Excellent communication and supplier-facing negotiation skills.

Description

CEL Critical Power is a leading manufacturer and provider of power distribution solutions for mission-critical environments. Our portfolio includes Power Distribution Units (PDUs), Remote Power Panels (RPPs), and UL891-compliant switchboards — engineered, built, and delivered from our headquarters in Williamsburg, Virginia. Serving a global network of data centers and mission critical facilities, we prioritize quality, agility, and deep technical collaboration.

Position Summary

CEL Critical Power is seeking a driven and experienced External Sales Key Account Manager to lead customer acquisition and revenue growth serving mission critical sectors including Hyperscale Data Centers, Colocation providers, cloud platform and high-spec industrial environments.. This nationwide role will focus on building strategic relationships with key accounts and positioning CEL's power distribution products as the premier choice for mission-critical infrastructure.

Key Responsibilities

• Define and execute the sales strategy to drive growth in key markets including hyperscale, colocation, cloud, industrial, and commercial sectors.
• Cultivate high-level relationships with target accounts, including end clients, data center operators, MEP consultants, general contractors and electrical contractors.
• Work closely with engineering and product teams to position custom power distribution solutions.
• Track and report on KPIs, pipeline health, and forecasting accuracy using CRM tools (Salesforce, HubSpot, etc.).
• Represent the company at trade shows, industry events, and client presentations.
• Collaborate cross-functionally with operations, supply chain, marketing and finance to align commercial goals.
• Continuously monitor industry trends, competitive activity, and customer needs to inform sales strategy.
• Support the VP of Sales with reporting, strategy input, and market feedback.

Qualifications

• Bachelor's degree in Business, Engineering, or a related field.
• Minimum 5-8 years of successful B2B sales experience in the electrical, power distribution, or data center sectors.
• Proven track record of closing large deals with hyperscale, colocation, or cloud infrastructure clients.
• Deep understanding of mission-critical environments and the role of power distribution equipment.
• Strong communication, negotiation, and relationship-building skills.
• Self-motivated with the ability to work independently in a remote environment.
• Willingness and ability to travel nationally up to 50% of the time.

Preferred Qualifications

• Experience selling PDUs, RPPs, UL891 switchboards and other power distribution equipment.
• Established network within the data center industry (hyperscalers, colos, cloud providers, EORS, GCS, ECs).
• Technical acumen and ability to engage in solution-based selling with engineering teams.

What We Offer

• Competitive base salary with uncapped commission potential
• Comprehensive benefits package (health, dental, vision, 401k)
• Paid time off and holidays
• Opportunity to shape CEL's market presence in fast-growing sectors
• Supportive leadership and a collaborative team culture

Description

Reporting to the Director of Manufacturing, we are seeking a highly motivated / strategic VP of Production who will be responsible for delivering excellence across all production-related functions, including Production Operations, Environmental Health & Safety (EHS), Quality Assurance (QA), Warehousing and Facilities Management (FM). This role will ensure operational efficiency, compliance and continuous improvement to meet business objectives and profitability. The ideal candidate will bring extensive knowledge in establishing a robust production process, implementation of verifiable Lean Manufacturing systems, DFM, Process Development, CI processes. This role is critical in scaling our US operations, enhancing efficiency and ensuring world-class product quality and delivery performance on behalf of our customers.

What You'll Be Doing:

Strategic Leadership:

• Assume full accountability for the profitable performance of the US manufacturing program.
• Develop / execute the end-to-end strategy to align with CEL growth objectives and customer expectations.
• Responsible for all factory operations, with a committed focus on utilising all peer resources to build all aspect Best-in-Class products for our customers.
• Drive operational excellence through lean manufacturing, automation and best practices.

Production Management:

• Oversee daily operations across assembly, testing and shipping of switchgear products, optimising production workflows, reducing waste and improving throughput.
• Ensure adherence to production schedules and optimize resource utilization.
• Lead cross-functional initiatives to aggressively scale consistent and repeatable manufacturing processes, capabilities / capacity.
• Drive Lean Manufacturing principles / introduction of automated production systems into our facility.
• Support demand planning and inventory optimization efforts (SIOPS).
• Implement and sustain Continuous Improvement programs e.g. Kaizen, Six Sigma.
• Implement appropriate NPI tools to manage / sign-off the NPI / customer onboarding process.

EHS & Compliance:

• Champion a strong safety culture and ensure compliance with OSHA, IEC, and local regulations.
• Implement proactive risk management and sustainability initiatives.

Quality Assurance:

• Manage the implementation and maintenance of ISO 9001 and other relevant certifications.
• Ensure an audit ready facility which complies with industry standards and regulatory requirements.
• Drive continuous improvement in product quality and reliability.

Warehousing & Inventory Control:

• Oversee the development of our warehousing operational and management strategy.
• Ensure we optimize material flow and inventory accuracy to support production efficiency.
• Implement advanced warehouse management systems and processes.

Financial & Performance Management:

• Provide accurate, timely and consistent operational reports, identifying clear escalation paths / solutions.
• Develop and manage production budgets, cost control measures and financial KPIs.
• Develop and implement appropriate operational KPIs, track trends and implement corrective actions.

Team Development:

• Lead and mentor managers across production, EHS, QA, and warehousing functions.
• Foster a culture of attention to detail, accountability, collaboration and innovation.
• Utilize a hands-on, collaborative leadership style for your team leading by example at all times.
• Co-ordinate with your Irish counterpart to align / standardise processes to develop a 'One CEL' approach.

Must-Have Skills, Experience, and Education:

• Bachelor's degree in production engineering, operations management or related field.
• 10+ years of progressive experience in operational / production / supply chain leadership roles.
• Proven track record in Lean Manufacturing, process optimization and significant operational scaling.
• Strong commercial awareness and understanding of end-to-end supply chain and ERP systems.
• Experience in high-growth or transformation environments is highly desirable – switchgear, automotive or aerospace experience is appropriate for this role.
• Excellent leadership, communication, interpersonal and change management skills.
• Demonstrated commitment to ensure our business goals and your functional goals are met / exceeded.
• Highly energetic and curious with the ability to empower your teams to ‘push-the-envelope' to drive CEL to be the best supplier in our industry.
• Strategic thinker with a hands-on approach, with strong analytical skills which drive decision making.
• Passionate about using Cl methodologies to drive constant progress and momentum.
• Ability to travel are required – approx. 15% / 20%.
  

Description

Reporting to the VP Projects, we are seeking a highly organized Project Control Manager who will play a critical role in ensuring the successful delivery of customer projects by providing accurate analysis and reporting of all relevant project metrics, including financial performance, delivery schedules, resource utilization and risk indicators across our portfolio of electrical switchgear projects for our data-centre clients. You will manage a team consisting of Project Cost Engineers, Master Schedulers and Document Controllers to ensure that each project stream is executed efficiently, aligned with contractual obligations, client expectations and delivered to the highest standards. You will require a strong technical understanding of Project Management Systems and a very high degree of financial and commercial acumen.

What You'll Be Doing:

Leadership & Performance:

• Lead, mentor and support your team, providing tactical direction and strong daily leadership to ensure they can execute in a professional and consistent manner.
• Foster a high-performance culture focused on accountability, collaboration and excellence.
• Conduct regular performance reviews and support professional development.
• Facilitate collaboration, knowledge sharing and professional development across the team.

Project Performance Monitoring:

• Collect, consolidate and analyze data from multiple project streams to assess overall program health.
• Track and report KPI's e.g. budget adherence, schedule variance, earned value and forecast accuracy.
• Maintain dashboards and reporting tools to provide real-time visibility to stakeholders.

Financial Controls:

• Verify rigorous financial and commercial analysis is being carried out through all project phases.
• Monitor project budgets, cost-to-complete forecasts and planned V's actual spend etc.
• Support monthly financial reviews and variance analysis with department managers, SMT and SLT.
• Ensure alignment between project financials and corporate reporting standards.

Schedule Management:

• Collaborate with Project Managers and Planners to track delivery milestones and schedule performance.
• Identify schedule risks and recommend mitigation strategies based on input from Program Managers.
• Support integrated master schedule / SIOPS development and maintenance.

Reporting & Communication:

• Prepare and present regular and accurate performance reports for senior leadership and clients.
• Ensure consistency and accuracy in reporting across all projects.
• Facilitate project control reviews and support audit readiness.

Process Improvement:

• Develop and refine project control processes, templates and tools.
• Promote best practices in cost control, scheduling and performance tracking.
• Train and support project teams in the use of control systems and methodologies.

Key Competencies:

• Very strong strategic and analytical thinker with a results-driven mindset.
• Strong leadership presence and ability to inspire cross-functional teams.
• Financially and commercially astute with sound business judgment.
• Excellent problem-solving and decision-making capabilities.
• Excellent communication and presentation skills.
• High level of integrity, professionalism and resilience.

Must-Have Skills, Experience, and Education:

• Bachelor's degree in Engineering, Project Management, Finance or related field.
• Strong understanding of project management methodologies (e.g., PMP, PRINCE2, Agile) is essential.
• 5+ years of experience in project controls or project management in a technical or industrial environment.
• Proficiency in Excel, Power BI or other data visualization tools.
• Familiarity with electrical switchgear systems, manufacturing or data centre environments is a plus.

Description

Reporting to our Supply Chain Manager, we are seeking a highly motivated Supply Chain Expeditor who will be responsible for ensuring timely delivery of materials and components from suppliers to meet production schedules. This role focuses on proactive management of delivery risks, escalation handling and maintaining strong supplier relationships to support uninterrupted manufacturing operations.

This role is critical in ensuring our Supply Chain resilience, compliance and continuous improvement across our US supply chain. You will be responsible for helping us scale a robust supply chain for our US operations, ensuring on-time-in-full, excellence in delivery performance and development of strong customer relationships.

What You'll Be Doing:

General Supplier Management:

• Assist in audits and performance reviews focusing on quality, delivery and standards compliance.
• Collaborate to implement cost reductions, lead-time improvements and sustainability initiatives.
• Monitor supplier capacity and proactively manage risk of material shortages.
• Collaborate with your peer teams to validate supplier capabilities and certifications.

Delivery Management:

• Utilise cycle-counting information to assess stock levels, ensuring replenishment timeline does not affect production schedules.
• Monitor ongoing supplier delivery schedules and identify potential delays early.
• Proactively escalate and resolve delivery issues with suppliers to prevent production impact.
• Work with peer teams to ensure all suppliers have clarity on future schedules and can meet requirements.
• Assist in the supplier escalation processes, including root cause analysis and resolution tracking.
• Co-ordinate with internal teams (planning, procurement and manufacturing) to implement recovery plans.

Supplier Communication & Relationship Management:

• Support the supplier validation and onboarding process.
• Act as the primary point of contact for suppliers regarding delivery commitments.
• Build strong relationships to improve responsiveness and collaboration during escalations through clear communication, proactive management.

Data Analysis & Reporting:

• Track and report delivery performance metrics (OTD, lead times, escalation frequency).
• Provide internal escalation where KPI trends start to indicate negative supplier performance.
• Ensure robust supplier capacity planning, scheduling, resourcing, milestone tracking and reporting.
• Use ERP/MRP systems to maintain accurate delivery status and update stakeholders.

Continuous Improvement:

• Identify recurring issues and work with suppliers and internal teams to implement corrective actions.
• Support initiatives to reduce lead times and improve supply chain resilience.

Must-Have Skills, Experience, and Education:

What You'll Need:

• Bachelor's degree in supply chain, business, or related field (or equivalent experience).
• Certification in supply chain or procurement (e.g., APICS, CIPS).
• 5+ years in supply chain, procurement, or expediting roles within manufacturing environments.
• Experience in managing supplier performance management, escalations and recovery plans.
• Strong negotiation and communication skills for supplier engagement.
• Ability to work under pressure and manage multiple escalations simultaneously.
• Analytical mindset with proficiency in ERP / MRP systems and Microsoft products.
• Problem-solving and decision-making skills with a proactive approach.
• Demonstrated commitment to ensure our business goals and your functional goals are met / exceeded.
• Ability to travel is required – approx. 60% - 70%.
  

Description

Accounting & Office Assistant

Location: Lansdale, Pennsylvania

Description

Derbyshire Marine Products is seeking an experienced Accounting & Office Assistant to support daily accounting operations while also serving as the first point of contact at the front desk. This position blends hands-on accounting responsibilities with customer service and general office administration in a collaborative small-business environment.

This is an on-site, full-time role ideal for a detail-oriented professional who thrives in a fast-paced office, enjoys wearing multiple hats, and takes pride in keeping both financial records and daily operations running smoothly.

About the Role

As the Accounting & Office Assistant, you will manage core accounting functions such as accounts receivable, accounts payable, invoicing, and order entry while also supporting front desk operations and general administrative tasks. You'll play a key role in ensuring accurate financial processes and providing a professional, welcoming experience for customers and visitors.

What You'll Do

Accounting & Financial Support

• Process accounts receivable and accounts payable transactions
• Post payments and manage vendor invoices
• Prepare and send customer invoices accurately and on time
• Enter sales orders into the accounting system
• Maintain accurate records within QuickBooks Desktop
• Assist with reconciliations and resolve billing discrepancies

Front Desk & Customer Support

• Serve as the first point of contact for visitors and phone inquiries
• Log and track calls, emails, and customer communications
• Route inquiries to the appropriate team members
• Provide professional, courteous customer service

Administrative & Office Support

• Scan, file, and maintain digital and physical documentation
• Organize accounting, sales, and customer records for easy retrieval
• Assist with general office and clerical duties
• Support teams with data entry and administrative tasks

General Responsibilities:

• Maintain accuracy and organization across accounting and administrative functions
• Support smooth daily office operations
• Manage multiple priorities in a small business environment
• Represent the company professionally with customers and visitors
• Contribute to a positive, team-oriented workplace

Must-Have Skills and Experience

(These are required for consideration.)

• 5+ years of professional experience in accounting, office administration, or related field
• Hands-on experience with QuickBooks Desktop
• Strong knowledge of accounts payable and accounts receivable processes
• Experience with invoicing, order entry, and recordkeeping
• Strong attention to detail and accuracy
• Proficiency in data entry and document management
• Excellent communication and customer service skills

Nice-to-Have Skills

• Experience working in a small business or multi-functional office environment
• Familiarity with light bookkeeping or reconciliation support
• Experience supporting both accounting and front office responsibilities
• Comfort handling multiple administrative tasks simultaneously

Who You Are

(Traits of the ideal Accounting & Office Assistant for this role)

• Highly organized and detail-oriented
• Customer-focused and professional in all interactions
• Self-sufficient and dependable with minimal supervision
• Comfortable multitasking and shifting priorities
• A proactive problem solver who takes ownership of their work
• A team player who contributes to a positive, supportive office culture

Benefits

• Health and Dental benefits are 100% paid by the company.
• Other benefits include:
  • Paid holidays
  • Sick days A
  • Accrued vacation time,
  • Profit sharing
  • IRA company matching retirement plan.