Description
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Reporting to the Senior Manager of Quality Systems, the Quality Systems & Audit Lead is the operational backbone of the company's enterprise quality program, responsible for administering the corporate audit program, managing quality system KPIs and reporting infrastructure, operating the Operational Maturity Index (OMI), and sustaining the day-to-day mechanics of the company's Quality Operating Model. Where the Senior Manager, Quality Systems governs and sets direction, the Quality Systems & Audit Lead keeps the system running: scheduling audits, tracking findings, managing dashboards, coordinating CAPA workflows, and ensuring the enterprise quality function delivers on its commitments consistently and on time.
This role is an excellent fit for a detail-oriented quality professional who is operationally disciplined, analytically capable, and energized by building systems that others rely on.
The ideal person for this role will;
- Be highly organized with a track record of managing complex, multi-variable tracking systems without losing detail or missing deadlines.
- Approach data with rigor, building clean, consistent reporting that stakeholders can trust without having to verify the inputs themselves.
- Bring a continuous improvement mindset to program administration, identifying inefficiencies and building better processes over time.
- Communicate findings clearly and concisely to both operational and executive audiences.
- Be comfortable working independently in a distributed organization while staying closely aligned with the Senior Manager, Quality Systems' priorities.
Responsibilities include:
Audit Program Administration
- Own the corporate internal audit schedule across all sites, certification types, and audit categories; maintain the master audit calendar and resolve scheduling conflicts proactively
- Coordinate audit logistics including site communication, pre-audit documentation requests, finding record management, and post-audit report distribution
- Maintain the enterprise audit findings register; track open findings, due dates, closure status, and escalation triggers across all sites
- Support the Senior Manager, Quality Systems and Regional Quality Managers in audit execution; conduct independent audits as capability and scope develop
- Ensure audit program records are complete, accurate, and audit-ready for third-party review at all times
OMI Adminstration
- Administer the Operational Maturity Index framework, including data collection, scoring, classification updates, and record maintenance
- Coordinate periodic OMI assessment cycles in collaboration with the Corporate Quality Director; compile assessment inputs and produce classification outputs
- Coordinate periodic OMI assessment cycles in collaboration with the Senior Manager, Quality Systems; compile assessment inputs and produce classification outputs
- Communicate OMI classification changes and supporting rationale to relevant regional and site stakeholders
KPI Management & Quality Reporting
- Own the enterprise quality KPI data infrastructure, including data collection cadence, source definitions, calculation methods, and reporting formats
- Produce the enterprise quality scorecard and dashboard on a regular reporting cadence; ensure data accuracy before each distribution
- Aggregate site-level quality performance data (nonconformances, complaints, CAPA aging, audit scores) into enterprise reporting summaries
- Identify reporting gaps, inconsistent data inputs, or emerging performance trends and surface them to the Senior Manager, Quality Systems proactively
CAPA Workflow Coordination
- Administer the enterprise CAPA tracking system; ensure all open corrective actions have assigned owners, due dates, and current status
- Monitor CAPA aging and escalation triggers across the site network; flag overdue or stalled actions to Regional Quality Managers and the Senior Manager, Quality Systems
- Coordinate CAPA effectiveness verification workflows in accordance with enterprise governance standards
- Maintain CAPA records in a state of audit readiness, including supporting evidence and closure documentation
Program Sustainment
- Maintain RLGOES and other enterprise quality platforms, including site records, certification status, and document version control
- Support the Enterprise Learning System by tracking issue submissions, knowledge article publishing, and cross-site communication workflows
- Coordinate enterprise quality calendar activities including management review scheduling, certification renewal tracking, and audit program milestones
- Provide analytical and project support to the Senior Manager, Quality Systems for executive reporting, presentations, and special initiatives
Must-Have Skills, Experience, and Education:
- 4+ years of experience in quality systems, quality assurance, or operations in a manufacturing environment
- Demonstrated experience managing audit programs, CAPA systems, or quality management platforms in a structured setting
- Strong data management and reporting skills; ability to build, maintain, and present quality KPI dashboards and scorecards
- High organizational discipline; proven ability to manage multiple concurrent workflows and deadlines without losing detail
- Working knowledge of ISO 9001:2015 or equivalent quality management standard; internal auditor experience preferred
Nice-to-Have Skills, Experience, and Education:
- Experience administering quality management systems across multiple manufacturing sites
- Familiarity with food safety certification programs (SQF, AIB, IFS PACsecure) and associated audit documentation requirements
- Experience conducting or supporting internal audits; lead auditor certification is a plus
- Proficiency with data visualization or reporting tools such as Excel, Power BI, or Tableau
- Background in label, packaging, or converting manufacturing
Company Description:
Our client is a full-service manufacturer of custom label design and printing for a wide range of industries, dedicated to delivering cutting edge label printing solutions.
Why this opportunity?
The Quality Systems & Audit Lead role is an exciting, challenging, high-visibility opportunity for enterprise level impact - working closely with Regional Quality Managers and Site Quality and Production leaders to standardize Audit, KPI, OMI and CAPA programs and systems across sites. This role is ideal for a highly driven person who thrives in a dynamic, fast-paced manufacturing environment. The company fosters a culture of collaboration that values the contributions of every employee, focuses on growth and delivers creative solutions and value to its customers. If you're looking for a company that rewards performance and can provide significant professional growth, this may be for you!
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