Document Control & Expediting Manager
Company: REXEL INC
Job Ref: # 258292
Date Posted: 6/2/2026 12:00:00 AM
City, State: Houston, Texas
Description
Go to end ⇓What You'll Do:
- Manage and maintain all project documentation in accordance with contract requirements, customer specifications, and internal quality standards
- Create, issue, and maintain project documentation logs (submittals, RFIs, transmittals, drawings, O&M manuals, test reports, etc.)
- Track and manage document revisions to ensure version control, maintaining up-to-date records accessible to project stakeholders
- Review and interpret contract documentation to identify documentation deliverables, milestones, and compliance requirements
- Coordinate with Project Managers and Sales Teams to ensure all submittal and documentation requirements are met per customer and OEM expectations
- Ensure adherence to document retention policies and proper close-out documentation for project completion
- Serve as the primary liaison between internal purchasing, OEMs, and project teams to monitor and expedite material orders
- Develop and maintain expediting logs to track order status, production milestones, inspection schedules, and shipment details
- Proactively identify potential delays and implement mitigation plans to keep projects on schedule
- Coordinate with logistics and warehouse teams for inbound deliveries, receiving, and material readiness for job site delivery
- Generate regular expediting reports to communicate status and risks to project stakeholders
- Coordinate directly with customer document control teams and project engineers for submittal review, approvals, and revisions
- Manage OEM documentation deliverables, such as drawings, data sheets, and QA/QC certifications
- Support technical alignment between project specifications, OEM documentation, and customer submittal requirements
- Maintain professional relationships with key OEM partners and act as a single point of contact for documentation and expediting matters
- Manage project documentation and billing processes through customer online portals (e.g., Ariba, Oracle, Coupa, Aconex, Procore, etc.)
- Upload and track invoices, submittals, and project updates in compliance with customer digital workflows
- Ensure all required documentation accompanies billing submissions to prevent payment delays
- Monitor portal notifications for action items, rejections, or additional documentation requirements
- Implement standardized document control and expediting procedures across all projects
- Conduct periodic audits of documentation and expediting performance for continuous improvement
- Support ISO or quality management system initiatives through structured documentation and reporting
- Provide training and guidance to project coordinators or support staff on document control best practices
- Other duties as assigned
Must-Have Skills, Experience, and Education:
- 5+ years of experience in document control, expediting, or project coordination — ideally within electrical distribution, industrial construction, or OEM supply environments
- Familiarity with EPC project documentation, industrial construction workflows, and electrical distribution materials
- Demonstrated experience managing complex documentation requirements across multiple projects and customers
- 4 Year / Bachelor's Degree - Required
- Business Administration, Supply Chain Management, Engineering, or related field - preferred
Knowledge, Skills & Abilities
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and document control software (e.g., SharePoint, Aconex, Procore, Asite, or similar)
- Working knowledge of ERP systems (e.g., SAP, Epicor, JD Edwards, or similar)
- Strong understanding of supply chain and logistics principles, including purchase order management and expediting cycles
- Experience with customer billing portals and compliance systems (Ariba, Coupa, Oracle iSupplier, etc.)
- Exceptional attention to detail and organizational skills
- Strong communication and coordination abilities across multiple teams and stakeholders
- Ability to manage multiple priorities and deadlines in a fast-paced, project-driven environment
- Analytical mindset for problem-solving and proactive risk management
Our Benefits Include:
- Medical, Dental, and Vision Insurance
- Life Insurance
- Short-Term and Long-Term Disability Insurance
- 401K with Employer Match
- Paid vacation and sick time
- Paid company holidays plus flexible personal days per year
- Tuition Reimbursement
- Health & Wellness Programs
- Flexible Spending Accounts
- HSA Accounts
- Commuter Transit Benefits
- Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
- Employee Discount Programs
- Professional Training & Development Programs
- Career Advancement Opportunities – We like to promote from within





















