Equipment Inventory Specialist
Company: Orion Talent
Job Ref: # 9876875
Date Posted: 12/11/2025 12:00:00 AM
Description
Go to end ⇓The Equipment Inventory Specialist is the single point of control for all tools, small equipment, consumables, and materials stocked at the active construction site (“mobile inventory”). This role will maintain real-time visibility and accuracy of on-site stock, issue tools and parts directly to crews, anticipate daily/weekly needs with superintendents and foremen, and coordinate replenishment/pulls with the central Yard Coordinator team to ensure zero downtime.
Essential Functions
- Own and maintain 100% accurate real-time inventory of all mobile/site-based tools,
- equipment, parts, and consumables.
- Issue tools, small equipment, parts, and consumables to crew members and foremen
- using a formal check-out/check-in process; track usage and enforce timely returns.
- Perform daily cycle counts, weekly full reconciliations, and immediate discrepancy
- investigations.
- Work side-by-side with installation and commissioning leads and crews to forecast daily
- and weekly requirements and submit precise pull requests to the central Yard
- Coordinator team.
- Receive, inspect, and sign-off on all inbound deliveries from the yard or vendors; stage
- materials in designated laydown areas.
- Manage tool crib/container organization, labeling, and security to minimize loss or
- misuse.
- Coordinate same-day or next-day hot-shot requests when urgent needs arise.
- Identify and flag recurring shortages or overstock; recommend min/max levels, pre kitted sets, and consumable par levels.
- Lead or support on-site 5S/layout improvements for tool rooms, containers, and laydown
- areas.
- Generate daily/weekly site inventory reports, consumption trends, and tool utilization
- summaries for project leadership.
- Ensure compliance with site safety, environmental, and company tool/equipment
- policies (proper storage, damaged-item tagging, etc.)
- Collaborate closely with the central Yard Coordinator(s) as their primary field counterpart
- for scheduling deliveries, returns, and rental equipment.
Skills and Qualifications
- Exceptional communicator – direct and transparent, skilled problem-solver with proven
- success in building coalitions and avoiding conflicts
- Total ownership mentality – proactively identifies and removes obstacles across
- numerous ongoing tasks
- Independent thinker – provides original thoughts and constantly asking “how can we do
- this better”
- Innovative thinker – willingness to consider novel solutions ability to adapt to change
- Desirable teammate – impeccable character, humility, and collaborative
- Relentless – aspires to contribute and achieve his/her full potential
- Experience/Education
- High School Diploma or GED
- 3+ years of field-based inventory control, tool room management, construction
- logistics, or equipment rental experience on active job sites.
- Strong foresight and communication skills – able to translate crew requests into
- precise, timely pull orders and accurate issuances.
- Deep familiarity with construction tools, small equipment, and consumables typically
- used on large projects.
- Demonstrated success implementing tool accountability programs and reducing
- loss/theft through effective issuing and tracking processes.
- Excellent interpersonal skills – you’ll be the “go-to” person every foreman and crew
- member sees multiple times a day.
- Valid driver’s license; forklift/telehandler certification strongly preferred
- Comfortable working outdoors in all weather, walking large project sites daily, and
- occasionally lifting 50+ lbs.














