Contracts Manager

Description

Physical Demands & Work Environment:

• Day to day working with the Compliance/Contracts team, Finance Manager, Programs Manager and Engineering Manager as well as the UK based sister defense company
• Travel to supplier and customer sites in the US and to the UK based sister defense company.
• Occasional work or travel outside of normal business hours may be required.
• Work within strict time, budgetary and quality frameworks.
  

• Internal
• CEO
• VP Business Development
• VP Finance
• Programs/Operations Manager
• Finance Manager
• Engineering Manager
• Security and Admin Staff
• External
• US Government compliance and contracting stakeholders
• Key US suppliers
• UK based sister defense company

Key Responsibilities:

• Contract/Subcontract Management
• Manage the day-to-day administration of federal government contracts, subcontracts, purchase orders, and related agreements.
• Review contracts, solicitations, statements of work, modifications, and other contractual documents for obligations, risks, and compliance requirements.
• Maintain accurate and complete contract files, including required correspondence, modifications, deliverables, representations and certifications, and closeout documentation.
• Coordinate contract modifications, extensions and other changes with internal stakeholders and government contracting personnel.
• Support contract closeout activities and ensure outstanding obligations are resolved.
• Review federal solicitations and identify contractual, regulatory, and business requirements.
• Support proposal teams with analysis of solicitation terms, representations and certifications, contract clauses, and compliance requirements.
• Participate in negotiations and help develop negotiation positions and supporting documentation.
• Identify contractual risks and communicate material issues to company leadership.
• Interpret and apply applicable provisions of the FAR, DFARS, and agency-specific requirements.
• Coordinate with finance, program management, security, engineering, procurement, and legal resources to ensure contractual obligations are understood and met.
• Review subcontractor terms and identify risks or inconsistencies with prime contract requirements.
• Establish effective relationships with Contracting Officers, Contract Specialists, prime contractors, subcontractors, and other external stakeholders.
• Maintain organized records and reporting that provide management with visibility into contractual status and risks.

Compliance Management

• Monitor changes to applicable federal contracting requirements and assist with implementing new or revised obligations.
• Maintain and administer the company's Code of Conduct and compliance policies.
• Promote a culture of integrity, accountability, and responsible government contracting.
• Support compliance with applicable U.S. export-control and trade regulations, including ITAR and EAR, where applicable.
• Maintain import and export-control policies and procedures and coordinate with technical and business teams on controlled information and technology.
• Help ensure appropriate handling, access, retention, and protection of sensitive company and government information.
• Support compliance with applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) requirements.
• Support implementation and monitoring of required representations, certifications, disclosures, and flow-down requirements.
• Maintain the company's compliance management program.
• Monitor applicable federal laws, regulations, executive requirements, and customer/contractual obligations affecting the business.
• Maintain a compliance calendar, obligation matrix, policies, procedures, and supporting documentation.
• Support compliance with customer-specific requirements involving cybersecurity, supply chain, intellectual property, data rights, purchasing, import and export controls, and other applicable areas.
• Support internal and external audits, reviews, and government inquiries as needed

Qualifications and Experience Requirements:

• International Compliance Association - Professional Post Graduate Diploma in compliance or similar
• International Association of Contract / Commercial Managers – Advanced Practitioner or similar
• Security Clearance eligibility
• 10 years experience in Compliance and Contracts within the US Defense Industry
• Experience in working with overseas defense industry suppliers and customers
  

Preferred Skills:

• Significant experience in US Commercial/Compliance activities, working with:
• DCMA/DCAA
• Bureau of Alcohol, Tobacco, Firearms and Explosives
• State Department import/export organizations
• SAM.gov
• PIEE/WAWF
• Cybersecurity compliance and CUI
• Thorough understanding of and practitioner in:
• Federal Acquisition Regulations
• Defence Federal Acquisition Regulations
• International Traffic in Arms Regulations
• Export Administration Regulations
• Strong working knowledge of the Uniform Commercial Code
• Current experience in contracting with the Government, DoD, Primes, Sub-Primes and in Supply Chains.
• Excellent knowledge of reporting procedures and record keeping
• Experience in contract negotiating.
• Ability to manage, change, draft and revise contracts, including variation control.
• Contract monitoring of risks and delays.
• Compliance management of Projects and Programs.
• Good client liaison, able to build proactive relationships with customers and suppliers.
• Business acumen partnered with a dedication to legality
• Methodical and diligent with outstanding planning abilities.
• An analytical mind able to “see” the complexities of procedures and regulations.
  

Essential Personal Attributes:

• A proactive leader who is comfortable assuming responsibility and making decisions with minimal oversight.
• Able to work within a small management team and proactively challenge management assumptions.
• Flexibility to assume additional temporary responsibilities, as required, to support a rapidly growing company.
• The commitment, drive and initiative to seek continual business improvements.
• Possess strong reasoning, verbal and written skills.
• Able to make decisions through use of personal initiative and understanding of company strategy.
• Able to work without day to day oversight.

Job Posting

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