Job Ref: # 6453695
Date Posted: 11/10/2026 6:13:44 PM
Location: Nashville, TN
Salary (USD): $100,000 - $135,000
Description
Locations: Nashville, TN; Chicago, IL; Omaha, NE; Honolulu, HI; St. Louis, MO; and Madison, WI
Reporting to the Operations Leader, the Project Manager owns quoted fire and security projects from sales handoff through financial closeout. This individual is accountable for scope, schedule, labor, materials, margin, change orders, billing inputs and the customer relationship. After handoff, the Project Manager becomes the customer's single point of contact and directs project delivery with Field Operations, Estimating, Job Accounting and Project Coordinator support.
The Project Manager is expected to provide current project status, a realistic financial forecast, key risks and clear corrective actions at any time. The role has no direct reports, but directs field supervisors, technicians and subcontractors on assigned projects and retains accountability for decisions and customer communication.
Key Responsibilities:
Project Planning and Mobilization
- Lead the sales and estimating handoff; review scope, exclusions, customer commitments and risks, and accept the handoff checklist only when the package is complete.
- Conduct the customer kickoff, confirm site access and contacts, and establish the Project Manager as the customer's primary contact.
- Develop the schedule, release material orders, coordinate permits and submittals, and schedule crews and subcontractors.
- Confirm Job Accounting has established the job number, budget and billing schedule before work begins.
Project Execution and Customer Communication
- Direct installation, programming and testing, and resolve field issues before they affect schedule or margin.
- Confirm site, material, information and labor readiness before deploying crews; redirect crews to productive work when a job is not ready.
- Review labor hours weekly against percent complete, identify root causes of variances and implement corrective actions.
- Provide weekly customer progress updates and coordinate daily progress and labor reporting with Field Operations.
Financial Management and Change Orders
- Maintain a forward-looking forecast of actual cost to date plus realistic cost to complete; update it when project conditions change.
- Identify and document scope changes, assess their impact, have the Estimator price them, and secure the customer's signature before changed work proceeds. Track each change order from request through billing.
- Submit monthly work-in-progress (WIP) reports by the cutoff date, including percent complete, cost to date, forecast and signed change orders.
- Track billing status, unbilled completed work, outstanding invoices and payment applications with Job Accounting.
- Own the project schedule, forecast and scope-change decisions. Estimating establishes change-order pricing; field-change approvals follow the hub's approval policy.
Project Reviews and Risk Management
- Prepare for weekly WIP reviews across status, labor, financials, change orders, billing and risk. Present current status, performance against plan, financial impact, risks, actions and help needed.
- Assign an owner, action and due date to every issue raised. Escalate margin erosion, labor overruns, overdue completion, material or site delays and unapproved change work to the Operations Leader with a recovery plan.
- Maintain daily field-readiness reviews, weekly forecast updates, and monthly reviews of forecast accuracy, margin trends and the closeout pipeline.
Project Closeout
- Complete final testing, required inspections (including fire marshal inspections where applicable) and punch-list work with Field Operations.
- Deliver as-built drawings, test reports, manuals and customer training. Lead the walkthrough, obtain signed acceptance and return open items to the field.
- Resolve and bill all change orders, capture final costs, close commitments and financially close the job with Job Accounting.
- Lead an estimate-versus-actual job review and send lessons learned to Estimating. Return the closed job to Sales with sign-off, warranty start date, installed-system list and service opportunities.
Safety and Compliance
- Enforce Safety standards at every job site and report incidents and near misses immediately.
- Keep work compliant with NFPA standards, local Authority Having Jurisdiction (AHJ) requirements and contract terms.
Must-Have Skills, Experience, and Education:
- At least 3-5 years of technical project management (to include military service). Backgrounds similar to operations officers, surface warfare officers, combat engineer officers are good examples of fits
- Experience managing job budgets, estimate-to-complete forecasts, WIP or percent-complete reporting, and change orders.
- Ability to read drawings and specifications.
- Completion of PM 101: Project Management Fundamentals within the first 90 days.
- Valid driver's license and an acceptable driving record.
- Bachelor's degree in construction management, engineering or business, or equivalent experience preferred.
Work Requirements:
- Work in an office and on active construction sites, including ladders, lifts and confined spaces.
- Travel regularly to local job sites, with occasional overnight travel.
- Wear required personal protective equipment (PPE) on site.
Performance Expectations:
Performance is measured on margin delivered against the estimate, forecast accuracy, labor hours against percent complete, schedule and budget performance, promised start dates, time from award to kickoff, change orders signed before work, timely WIP reporting, days to financial close and handoffs accepted on the first submission. Hub-specific targets are established once baselines are known and feed the Project Manager's EOS scorecard.
Why this opportunity?
This role provides ownership of fire and security projects from kickoff through customer acceptance and financial closeout. The Project Manager combines technical coordination, field leadership, customer communication and financial management to deliver projects safely, on schedule and within budget, with direct accountability for project results.
Job Posting
