Job Ref: # 4182243
Date Posted: 2/25/2026
Location: Manchester, CT
Salary (USD): $22 - $28
Description
Office Administrator
Location: Manchester, CT
Employment Type: Full-Time, Onsite
About the Role
LM Gill Welding is a long-standing defense manufacturing supplier supporting U.S. Navy and shipbuilding programs. As a growing 30-plus person operation, we are seeking a highly organized Office Administrator to support accounting, shipping documentation, vendor coordination, and general administrative operations.
This role is critical to keeping day-to-day business functions running smoothly. The ideal candidate is detail-oriented, proactive, and comfortable working in a small company environment where flexibility and teamwork are essential.
What You Will Do
Administrative Support
- Answer and direct incoming phone calls professionally
- Greet visitors and support general front office needs
- Scan, electronically file, and maintain organized digital records
- Support miscellaneous administrative projects as needed
Accounts Payable and Billing
- Enter and process Accounts Payable invoices in the ERP system
- Generate and process billing for outgoing shipments
- Ensure accuracy of documentation prior to invoicing
Customer Collections
- Follow up with customers regarding outstanding invoices
- Maintain professional communication related to payment status
- Coordinate with internal leadership regarding aging reports
Vendor and Purchasing Support
- Assist with obtaining vendor quotes as requested
- Support documentation and tracking of vendor communications
Cross-Functional Support
- Collaborate with Shipping, Quality, Engineering, and Leadership as needed
- Jump in to support evolving operational needs in a small team environment
Must-Have Skills and Experience
These are required for consideration.
- Prior experience in an administrative, accounting, or office support role
- Experience entering invoices and handling basic accounts payable functions
- Strong written and verbal communication skills
- Experience with Microsoft Office, especially Excel and Outlook
- Experience using ERP systems in a manufacturing or industrial setting
- High level of attention to detail and accuracy
- Strong time management skills and ability to prioritize tasks independently
Nice-to-Have Skills
These are preferred but not required.
- Experience in defense, manufacturing, or industrial environments
- Familiarity with billing tied to shipments or production orders
- Experience assisting with customer collections
- Working knowledge of Epicor or similar ERP systems
Who You Are
- A confident self-starter who takes ownership of your responsibilities
- Organized and process-driven, with strong follow-through
- Comfortable working in a small company where roles may evolve
- A team player who communicates clearly and supports others
- Professional and calm when handling customer or vendor conversations
Additional Details
Schedule: Monday to Friday, 7:30 AM to 4:00 PM
Salary Range: $22-28/hour depending on experience and accounting exposure
Travel: None anticipated
Certifications: None required
Benefits: Medical, Dental, Vision, 401(k) with match, Paid Holidays and PTO
Job Posting
