Date Posted: 3/17/2026
City, State: Orlando, FL
Salary (USD): $60,000 - $75,000
Description
In this role you will manage end-to-end visa, work permit, and delegation activities for international project resources. The role ensures compliance with immigration and delegation requirements while supporting project schedules, critical site mobilizations, and business continuity. This position serves as the central coordination point between project teams, delegates, HR/global mobility, delegation centers, immigration vendors, consulates and reports to the operations manager. Key responsibilities include:
Visa & Work Permit Management
- Determine visa and work-permit requirements based on host country, nationality, activity type, and assignment duration
- Coordinate applications with home/host delegation centers, immigration providers, and consulates
- Collect, validate, and submit complete visa documentation packages (passports, resumes, diplomas, job descriptions, certificates of expertise, medical and police reports, tax and social security letters)
- Track approvals, issuance, validity, extensions, and close-out
Delegation & Compliance Support
- Support correct classification of business travel vs. delegation assignments
- Ensure all delegation prerequisites and approvals are completed prior to travel
- Maintain accurate, audit-ready records for all visa and delegation cases
- Identify and escalate immigration, compliance, and schedule risks
Stakeholder & Project Support
- Act as a point of contact for project managers, PMO, HR, and delegates
- Provide clear guidance on documentation, timelines, and travel restrictions
- Support urgent and critical mobilizations requiring expedited visa handling
Must-Have Skills, Experience, and Education:
- AS degree or equivalent experience in HR, Global Mobility, International Business, or Project Administration
- Experience supporting visas, work permits, or international delegations
- Knowledge of visa/work-permit and delegation processes
- Excellent organizational skills and attention to detail
- Ability to manage multiple cases under tight timelines
- Strong written and verbal communication skills
- Proficiency with Microsoft 365 (Excel, SharePoint, Outlook, Teams)
- High level of discretion when handling sensitive personal data
Key Deliverables
- Complete and compliant visa/work-permit application packages
- Signed job descriptions and certificates of expertise
- Visa status trackers and risk summaries
- Delegation compliance confirmations and close-out records
Job Posting
