Description

Accounting & Office Assistant

Location: Lansdale, Pennsylvania

Description

Derbyshire Marine Products is seeking an experienced Accounting & Office Assistant to support daily accounting operations while also serving as the first point of contact at the front desk. This position blends hands-on accounting responsibilities with customer service and general office administration in a collaborative small-business environment.

This is an on-site, full-time role ideal for a detail-oriented professional who thrives in a fast-paced office, enjoys wearing multiple hats, and takes pride in keeping both financial records and daily operations running smoothly.

About the Role

As the Accounting & Office Assistant, you will manage core accounting functions such as accounts receivable, accounts payable, invoicing, and order entry while also supporting front desk operations and general administrative tasks. You'll play a key role in ensuring accurate financial processes and providing a professional, welcoming experience for customers and visitors.

What You'll Do

Accounting & Financial Support

• Process accounts receivable and accounts payable transactions
• Post payments and manage vendor invoices
• Prepare and send customer invoices accurately and on time
• Enter sales orders into the accounting system
• Maintain accurate records within QuickBooks Desktop
• Assist with reconciliations and resolve billing discrepancies

Front Desk & Customer Support

• Serve as the first point of contact for visitors and phone inquiries
• Log and track calls, emails, and customer communications
• Route inquiries to the appropriate team members
• Provide professional, courteous customer service

Administrative & Office Support

• Scan, file, and maintain digital and physical documentation
• Organize accounting, sales, and customer records for easy retrieval
• Assist with general office and clerical duties
• Support teams with data entry and administrative tasks

General Responsibilities:

• Maintain accuracy and organization across accounting and administrative functions
• Support smooth daily office operations
• Manage multiple priorities in a small business environment
• Represent the company professionally with customers and visitors
• Contribute to a positive, team-oriented workplace

Must-Have Skills and Experience

(These are required for consideration.)

• 5+ years of professional experience in accounting, office administration, or related field
• Hands-on experience with QuickBooks Desktop
• Strong knowledge of accounts payable and accounts receivable processes
• Experience with invoicing, order entry, and recordkeeping
• Strong attention to detail and accuracy
• Proficiency in data entry and document management
• Excellent communication and customer service skills

Nice-to-Have Skills

• Experience working in a small business or multi-functional office environment
• Familiarity with light bookkeeping or reconciliation support
• Experience supporting both accounting and front office responsibilities
• Comfort handling multiple administrative tasks simultaneously

Who You Are

(Traits of the ideal Accounting & Office Assistant for this role)

• Highly organized and detail-oriented
• Customer-focused and professional in all interactions
• Self-sufficient and dependable with minimal supervision
• Comfortable multitasking and shifting priorities
• A proactive problem solver who takes ownership of their work
• A team player who contributes to a positive, supportive office culture

Benefits

• Health and Dental benefits are 100% paid by the company.
• Other benefits include:
  • Paid holidays
  • Sick days A
  • Accrued vacation time,
  • Profit sharing
  • IRA company matching retirement plan.

Job Posting

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